Use this record for
identification of earthworks compaction test lots, layers and test points; exact report transcription; project-criterion reference; and failure, retest and disposition linkage.
Outside this record: selecting test methods or rates, setting compaction targets, performing/certifying laboratory work, recalculating results without the adopted method, and automatic acceptance of a lot.
Blank field record. Enter actual measurements only from the issued field/laboratory report and retain its units and revision. No default pass status is supplied. A report result is evidence for the assigned project reviewer; it is not itself a lot certification or automatic acceptance.
Collect these project inputs first
- Approved earthworks specification, drawings and lot definition
- Defines material zones, layer identity, lot boundaries and applicable project acceptance criteria.
- Project sampling/testing plan and adopted test method
- Supplies actual method edition, frequency, location selection and report requirements.
- Material source approval and reference laboratory data
- Links the field result to the material/source and reference value used under the adopted method.
- Issued field density reports and attachments
- Provides actual result, units, test location, method and report revision for faithful transcription.
- Failed-test and nonconformance procedure
- Names the affected work, required investigation/retest and decision authority.
How to use the checklist
- Identify the project-defined lot and layer before assigning each test result.
- Record the physical test location and represented extent; preserve coordinates, offsets, depth and datum as reported.
- Copy each actual result, unit, method, report ID and revision exactly from the issued report.
- Record the project criterion and comparison separately; leave decision Pending until the assigned reviewer records a supported outcome.
- For failures, preserve the original result and add linked corrective action, retest and disposition entries; do not replace the first result.
Checks and the records they need
Fill project criteria from approved documents before inspection. The fields below show what the downloaded form asks you to record; the web page does not save or approve site results.
Density test lot, layer and failure/retest register for repeat entries
One row per actual test event. Keep original failure rows unchanged and link separate corrective work, retest report and disposition. Transcribe values and units only from issued reports. Status stays Pending until reviewed against the project criterion by the assigned role.
- Test date / time
- Lot / boundary
- Layer / placement date
- Material / source
- Test point / depth
- Method / edition
- Actual result / unit
- Report / revision
- Status / reviewer
- NCR / retest / disposition
The files provide 10 blank entry rows. Continue on another blank copy as needed; the web page does not record site entries.
CTR-01 · Lot and represented work definition
Project lot ID and boundaries, material zone, placement date and governing lot definition.
- How to check
- Map each report to a unique project-defined lot and retain its limits; do not infer lot size or merge separate zones.
- What defines acceptance
- The represented work and lot boundaries are traceable to the approved project definition and match the report assignment.
- Project document to cite
- Project earthworks specification, lot plan, ITP and approved lot definition.
If a discrepancy is found: Unclear or overlapping lot identity remains Pending until reconciled with site and project test registers.
Topic references: Cavoren earthworks baseline; Queensland Department of Transport and Main Roads, MRTS04 General Earthworks (March 2025); Hutchies 010 Groundworks Report (public Word example).
- Lot ID / boundary ref
- Lot definition source
- Project test plan / revision
- Result, inspector and date; issue and recheck reference
CTR-02 · Layer, placement and material/source identity
Layer number, placement date, location, material description/class and source or stockpile reference.
- How to check
- Match field test sheet to placement diary, delivery/source records and layer plan; distinguish source approval from in-place test evidence.
- What defines acceptance
- Each result identifies the layer and material/source represented under project records; no source class or thickness is assumed here.
- Project document to cite
- Approved materials register, source approval, placement diary and project layer plan.
If a discrepancy is found: Keep unmatched layer or material/source evidence open; obtain the correct contemporaneous placement and source records.
Topic references: Cavoren earthworks baseline; Queensland Department of Transport and Main Roads, MRTS04 General Earthworks (March 2025); Hutchies 010 Groundworks Report (public Word example).
- Layer / placement date
- Material source / class
- Placement diary ref
- Result, inspector and date; issue and recheck reference
CTR-03 · Test point and method traceability
Test point coordinates/grid/offset, layer depth if reported, test date/time, test method and edition, performer and equipment/report IDs.
- How to check
- Link field sheet and report to the exact test point; transcribe method/edition and reported location without changing units or assigning a nearby location by assumption.
- What defines acceptance
- The actual test is traceable to a point, date, method and report, and any project-required performer/equipment evidence is linked.
- Project document to cite
- Adopted project testing plan, method reference, original field sheet and issued report.
If a discrepancy is found: Query missing or conflicting test identity before comparing the result to a project criterion.
Topic references: Cavoren earthworks baseline; Queensland Department of Transport and Main Roads, MRTS04 General Earthworks (March 2025); Hutchies 010 Groundworks Report (public Word example).
- Test point / depth
- Method / edition
- Field sheet / report ref
- Result, inspector and date; issue and recheck reference
CTR-04 · Issued result transcription and criterion reference
Actual reported value(s), units, method fields, report revision and separate project criterion source/clause.
- How to check
- Copy values verbatim from the issued report; record criterion and source separately and preserve amended reports alongside original.
- What defines acceptance
- Transcription matches the report. The project criterion is explicit and applicable to that lot/material/method; no universal percentage, test rate or limit is provided.
- Project document to cite
- Original report and revision, project specification and adopted test method/criterion.
If a discrepancy is found: Leave decision Pending if report or criterion cannot be matched; refer to assigned technical reviewer.
Topic references: Cavoren earthworks baseline; Queensland Department of Transport and Main Roads, MRTS04 General Earthworks (March 2025); Hutchies 010 Groundworks Report (public Word example).
- Report / revision
- Actual result / unit
- Project criterion / clause
- Result, inspector and date; issue and recheck reference
CTR-05 · Failure, retest and disposition register
Original failing/anomalous result, affected area, NCR/action, corrective work, separate retest evidence and written decision.
- How to check
- Retain chronological linked entries; record new retest as a new event and cross-reference the initial result rather than overwriting it.
- What defines acceptance
- Each issue has an identifiable affected extent and evidence trail; only the project-assigned role records disposition/closure.
- Project document to cite
- Project NCR and retest procedure, original/retest reports and written disposition.
If a discrepancy is found: Keep affected lot status open until the specified retest/review and documented project disposition are available.
Topic references: Cavoren earthworks baseline; Queensland Department of Transport and Main Roads, MRTS04 General Earthworks (March 2025); Hutchies 010 Groundworks Report (public Word example).
- Original test ID
- NCR / corrective action
- Retest report / disposition
- Result, inspector and date; issue and recheck reference
CTR-06 · Lot review status and evidence handover
Reviewer role, project comparison, outstanding tests/documents, linked reports and record transfer reference.
- How to check
- Reconcile the test register against all required project results for the lot and submit to the named reviewer; do not self-populate Pass.
- What defines acceptance
- Status reflects explicit evidence and assigned review. Blank or missing results are Pending; recording a report does not certify or accept the lot.
- Project document to cite
- Approved ITP, project lot acceptance process and assigned review/record handover requirements.
If a discrepancy is found: Do not mark the lot passed by default; identify missing evidence and obtain recorded project decision.
Topic references: Cavoren earthworks baseline; Queensland Department of Transport and Main Roads, MRTS04 General Earthworks (March 2025); Hutchies 010 Groundworks Report (public Word example).
- Reviewer role / date
- Review outcome
- Open item / handover ref
- Result, inspector and date; issue and recheck reference
When a check cannot be closed
| Situation | What to record or resolve |
|---|---|
| Test report is missing a location, lot/layer link, method, unit or report revision. | Keep result unassigned/Pending and reconcile with the original request, field sheet and laboratory before use. |
| Reported result is outside the cited criterion or marked invalid/anomalous. | Preserve the original report, identify affected work, raise/link project nonconformance and obtain the required written disposition. |
| Retest is requested after corrective work. | Create a new event row with its own test date, location, method and report; cross-reference the original failing result and affected extent. |
| A lot needs a pass decision but no reviewer or project criterion is named. | Leave status Pending and request the contract/project-assigned reviewer and exact approved acceptance reference. |
Compaction evidence handover
This register links actual reports to defined work and records review status. It does not set a test frequency or compaction criterion, certify field/laboratory work, or automatically pass/accept a lot.
Record lot review status options in the blank record:
- Evidence indexed; assigned reviewer decision recorded
- Report, test, retest or disposition remains open
- Technical/project decision required
Record the assigned roles: Field tester / laboratory / report references; Recorder / lot register revision / date; Assigned project reviewer role / written outcome / date; Open failure / NCR / corrective work / retest references; Evidence recipient / handover date.
Fictional lot-to-report trace — no result shown
Fictional teaching example only. These are illustrative document references, not a real project, engineering values or completed inspection results.
Illustrative lot L-00, layer LY-00, test point TP-00, report R-00. No measured value, unit or status is represented.
- Requirement to carry into the record
- Retain a distinct row for each actual report and link any failure to a later correction, retest and written disposition.
- Illustrative reference
- Fictional identifiers only; no implied test method or acceptance outcome.
- What the site record should capture
- No result, criterion, date, signature or pass status is prefilled.
Source notes and limits
- Cavoren earthworks baseline
Scope context only; not a project specification, design or acceptance criteria. Read: Original reusable topic baseline for earthworks field records; process and evidence prompts only. Checked 2026-10-07.
- Queensland Department of Transport and Main Roads, MRTS04 General Earthworks (March 2025)
Conditional topic reference for Queensland roadworks/bridgeworks where this edition is adopted. No numeric compaction target, layer thickness, test rate, tolerance, test method or hold/witness point from MRTS04 is generalized into this form. Read: March 2025, Clauses 1.1–1.2 (roadworks/bridgeworks scope); 13.3.3.4 (bottom of confined excavation); 15.1–15.3 and Tables 15.2–15.3 (compaction methods, layers and compliance testing); 19.1–19.3 including 19.3.4 (backfill adjacent to assets and pipe culverts); 21.1–21.1.2 (subgrade construction and levels); Appendix A (testing frequencies). Checked 2026-10-07.
- Hutchies 010 Groundworks Report (public Word example)
Contractor-specific example for record structure and work stages only; blank fields do not establish universal criteria. No source wording or values are reproduced. Read: Public report template. Broad sequence and evidence concepts: set-out, excavation/founding, fill/backfill, compaction/density, beds and final review. Checked 2026-10-07.
Continue the work sequence
This field record documents checks after they are carried out. An ITP sets the work sequence, project criteria, responsibilities and required records before the work starts.
Need your ITP prepared for this project?
Send your drawings, specifications and contractor requirements. Receive a project-specific ITP and matching blank site records in Excel, Word and PDF.
USD 99 per defined work package · Within 24 hours after payment and the required project files are complete.