Free architectural painting ITP template

What this plan covers

Ordinary building decorative painting to scheduled interior/exterior building surfaces, including substrate review, preparation, approved primer/coating system, application, finish review, protection and handover. Excludes industrial/protective coating systems, specialist fireproofing, lead/asbestos remediation, structural repairs and coating design.

This free editable file is a scoped starting baseline, with proposed checks and matching blank record forms. It is not adopted project criteria. A separate paid project-specific ITP and matching blank records are available for this architectural painting package; customer-controlled documents may define work beyond this baseline. Confirm the actual scope, coating system, criteria, inspection roles and interfaces from approved project sources. Results and signatures remain blank until work is performed.

Project-specific ITP drafting for this package

The package plan can organise substrate condition, preparation, primer and coat sequence, product batch traceability, recoat controls, finish review, protection and handover by area. It will not apply industrial coating criteria to ordinary architectural painting or invent film-thickness limits.

Useful files to provide

Room / elevation finish schedule identifying substrates and exposure
Approved coating-system data sheets, colour / sheen samples and product submissions
Surface-preparation and environmental-condition requirements for the selected system
Project inspection stages, specified dry-film checks (if any) and defect / touch-up process

Example of an input still needed

For example: “The colour schedule is supplied, but the approved coating-system data sheet and substrate acceptance responsibility are missing. Please provide the product system and identify the handover record.”

A project-specific architectural painting ITP service prepares the plan and matching blank site records for this package. The listed inputs help scope the work; if an item is unavailable, it can be recorded as an open project decision rather than guessed.

How the plan and blank records fit together

The Excel, Word and PDF downloads each contain the plan and corresponding blank record forms. For this package, entries such as Room / elevation / area, Product / system layer, Colour / sheen sample ref. provide examples of location, source / product and observation or traceability fields. They are fields in the downloadable package files, not separate online records; the browser editor edits the plan only.

Define the package before tailoring it

Work areas and package boundary: Identify room/zone/location limits, drawing references, interfaces and exclusions.
Design and acceptance basis: Identify project drawings, specifications, product/system selection and the person who resolves gaps.
Materials and approved products: Identify product/system approval, delivery traceability and applicable installation instructions.
Inspection, verification and reporting basis: Copy the project method, acceptance source, trigger/frequency, role and record requirement; do not infer values.
Roles and external controls: Identify performer/reviewer, contractual notices, Hold/Witness points and release authority from project records.
Handover evidence: Identify location/as-built, photo, certificate, defect/disposition and submission requirements.

Inspection sequence and project requirements

This starting plan contains 9 inspection steps. Proposed timing and roles need project confirmation; no contractual hold point or engineering acceptance value is assigned by this template. Actual results and signatures remain blank.

PAI-01 · Area schedule, finish system and scope release

Work stage: Area schedule, finish system and scope release
Inspection / test: Confirm each area, substrate, finish schedule, coating system and adjacent-trade interface is identified.
Method: Review approved finish schedule, drawings, samples, specified product system and exclusions; resolve substrate/system conflicts before preparation.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Painting area release register
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Room / elevation / area; Substrate type; Specified coating system ref.; Finish / scope decision ref.

PAI-02 · Paint and preparation product receipt

Work stage: Paint and preparation product receipt
Inspection / test: Check coatings, primers, fillers and preparation products against approved system and intended surface.
Method: Review approval/submittal, labels, product identifiers, batch and condition against project schedule and manufacturer instructions.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Paint material receipt and batch record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Product / system layer; Batch / delivery docket; Intended area; Approval / substitution ref.

PAI-03 · Substrate survey and preceding-trade handover

Work stage: Substrate survey and preceding-trade handover
Inspection / test: Inspect and record visible substrate type, condition and unresolved defects before surface preparation begins.
Method: Compare area condition with scope, drawings and coating-system requirements; refer moisture, contamination, movement or repair questions to assigned role.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Substrate survey and handover record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Room / elevation / substrate; Observed condition / photo ref.; Preceding trade release ref.; Repair / query ref.

PAI-04 · Protection, access and environmental readiness

Work stage: Protection, access and environmental readiness
Inspection / test: Verify adjacent finishes, services, occupants/access constraints and waste controls are protected per project plans.
Method: Review site safety/environmental controls and work-area setup before preparation or application; note permits and unresolved coordination.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Painting work-area readiness record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Work area; Protected items / method ref.; Access / permit ref.; Waste / environmental control ref.

PAI-05 · Surface preparation and repairs

Work stage: Surface preparation and repairs
Inspection / test: Check preparation method and repaired surface evidence match the scheduled substrate and coating system.
Method: Inspect cleaning, removal of loose coating, filling/sanding or other specified preparation against the project/product source; log unsuitable substrate for disposition.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Surface preparation inspection record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Surface / room locator; Preparation method / source; Repair / filler product ref.; Defect / disposition ref.

PAI-06 · Primer and sealer application

Work stage: Primer and sealer application
Inspection / test: Verify specified primer/sealer identity, area coverage and application record before following coats.
Method: Compare product, substrate, application record and any specified environmental or recoat requirements with current product instructions and project specification.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Primer and sealer application record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Surface / area; Primer / sealer product; Batch ref.; Application / recoat source locator

PAI-07 · Decorative coat application and colour/finish control

Work stage: Decorative coat application and colour/finish control
Inspection / test: Check coating layers, colour, sheen, edges and finish against approved schedule and sample.
Method: Review application records and inspect agreed viewing locations in the manner specified by the project; identify defects by area for disposition.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Decorative coat and finish inspection record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Room / elevation; Coat / layer identifier; Colour / sheen sample ref.; Defect / disposition locator

PAI-08 · Protection, touch-up and completion

Work stage: Protection, touch-up and completion
Inspection / test: Confirm completed areas are protected, agreed touch-ups are tracked and other-trade damage is distinguished in the record.
Method: Walk down by scheduled area, reconcile defect list and protection status, and record interfaces requiring another trade or reviewer.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Painting completion and protection record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Room / elevation; Protection ref.; Touch-up / defect ref.; Other trade / decision ref.

PAI-09 · Paint batch, waste and handover dossier

Work stage: Paint batch, waste and handover dossier
Inspection / test: Reconcile product/batch traceability, closeout records, waste obligations and required handover submission.
Method: Check package record index against contract submission requirements and close or identify outstanding items for assigned disposition.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Painting closeout and handover index
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Areas covered; Product / batch index; Waste record ref.; Submission / recipient ref.

Source notes

training.gov.au, CPCCPD3021 Prepare existing coated surface for painting
Building decorative package stages around surface readiness and preparation; specified product and project controls remain authoritative.
Official unit page; full elements/performance and evidence reviewed: work instructions, surface/substrate assessment, method choice, removal/repair/primer/fill/sand and clean-up.
training.gov.au, CPCCPD3022 Apply paint by brush and roller
Supports ordinary decorative paint task stages. Product, finish and verification requirements remain project sourced; no specialist protective coating criteria are applied.
Official current unit PDF inspected directly (5 pages): planning, products, preparation, brush/roller application, finishing, job-defined tests and clean-up.
Construction Quality Australia, How to create an Inspection and Test Plan (ITP)
Structure and record-design guidance only. It does not create project criteria, jurisdictional rules or control points.
Public industry guide; sections on sequencing activities, method, acceptance source, responsibility, control points and records. Reviewed 2026-10-07.

Connect the plan to field evidence

Prepare this package and its inspection records · Choose a scoped trade template

Need your architectural painting ITP prepared for this project?

Send your drawings, specifications and contractor requirements. Receive a project-specific ITP and matching blank site records in Excel, Word and PDF.

USD 99 per defined work package · Within 24 hours after payment and the required project files are complete.

Order project ITP · USD 99 View scope and required files

Free Building Painting Work Package Inspection and Test Plan Template