Free hvac ductwork installation ITP template

What this plan covers

Ordinary building ductwork installation from approved layout through supports, duct assembly, insulation, terminal devices and handover of project-required inspection/test evidence. Excludes refrigeration circuits, refrigerant handling, equipment electrical work, system design, airflow balancing, test execution, commissioning, controls integration and building performance certification.

This free editable file is a scoped starting baseline, with proposed checks and matching blank record forms. It is not adopted project criteria. A separate paid project-specific ITP and matching blank records are available for this HVAC ductwork package; customer-controlled documents may define work beyond this baseline. Confirm the actual scope, products, criteria, inspection roles and interfaces from approved project sources. Results and signatures remain blank until work is performed.

Project-specific ITP drafting for this package

The package plan can sequence duct and support receipt, coordinated routing, joints, insulation, fire / smoke interface evidence, terminals and closeout by system and ceiling zone. Air balancing and commissioning execution remain assigned interfaces; leakage criteria are included only when the project specifies them.

Useful files to provide

Coordinated duct layouts, sections, schedules and current ceiling / riser revisions
Approved duct, insulation, fire / smoke damper and terminal product submittals
Support / access details and interfaces with structure, fire systems and other services
Project inspection, leakage test (if specified) and balancing / commissioning handover boundaries

Example of an input still needed

For example: “The duct layout is uploaded, but the damper schedule and access-panel coordination are missing. Please provide the approved schedule and identify the ceiling-close inspection point.”

A project-specific hvac ductwork installation ITP service prepares the plan and matching blank site records for this package. The listed inputs help scope the work; if an item is unavailable, it can be recorded as an open project decision rather than guessed.

How the plan and blank records fit together

The Excel, Word and PDF downloads each contain the plan and corresponding blank record forms. For this package, entries such as System / zone ID, Support detail locator, Concealment photo / check ref. provide examples of location, source / product and observation or traceability fields. They are fields in the downloadable package files, not separate online records; the browser editor edits the plan only.

Define the package before tailoring it

Work areas and package boundary: Identify room/zone/location limits, drawing references, interfaces and exclusions.
Design and acceptance basis: Identify project drawings, specifications, product/system selection and the person who resolves gaps.
Materials and approved products: Identify product/system approval, delivery traceability and applicable installation instructions.
Inspection, verification and reporting basis: Copy the project method, acceptance source, trigger/frequency, role and record requirement; do not infer values.
Roles and external controls: Identify performer/reviewer, contractual notices, Hold/Witness points and release authority from project records.
Handover evidence: Identify location/as-built, photo, certificate, defect/disposition and submission requirements.

Inspection sequence and project requirements

This starting plan contains 9 inspection steps. Proposed timing and roles need project confirmation; no contractual hold point or engineering acceptance value is assigned by this template. Actual results and signatures remain blank.

HVA-01 · Ductwork scope, coordinated drawings and release

Work stage: Ductwork scope, coordinated drawings and release
Inspection / test: Confirm duct system type, zone, boundaries, service coordination and applicable specification are identified.
Method: Review approved mechanical layouts, sections, schedules, ceiling/service coordination and revision status; list unresolved clashes.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Ductwork work-front release register
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: System / zone ID; Drawing / revision; Included duct / terminal boundary; Coordination query ref.

HVA-02 · Duct materials and in-duct components receipt

Work stage: Duct materials and in-duct components receipt
Inspection / test: Verify duct materials, insulation, dampers and terminal components against approved schedules and manufacturer/product records.
Method: Check item identification, order/delivery records, condition and required compliance submittals before installation.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Duct materials traceability record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Duct/component type; Product / classification ref.; Batch / delivery docket; Submittal / approval ref.

HVA-03 · Supports, penetrations and access coordination

Work stage: Supports, penetrations and access coordination
Inspection / test: Check support locations and openings/interfaces are installed to coordinated project details without unapproved service conflicts.
Method: Compare installed supports and openings with approved drawings, specified support detail and fire/acoustic penetration interface records.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Duct supports and penetration interface record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Grid / ceiling zone; Support detail locator; Penetration / access locator; Other service / firestop ref.

HVA-04 · Duct set-out and assembly

Work stage: Duct set-out and assembly
Inspection / test: Verify duct sections, transitions and fittings are installed in the intended route and orientation.
Method: Inspect assembly against drawings and schedules; identify size/type or route deviations for approved resolution.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Duct set-out and assembly record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: System ID; Grid / run locator; Duct section / fitting ID; Deviation / RFI ref.

HVA-05 · Joints, seals and duct cleanliness protection

Work stage: Joints, seals and duct cleanliness protection
Inspection / test: Check specified joint assembly/sealing and internal cleanliness controls before sections become inaccessible.
Method: Inspect the project-defined joint details and protection/closure evidence; document contamination or damaged components.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Duct joint and cleanliness record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: System ID; Joint / run locator; Seal/product instruction ref.; Open end / cleanliness evidence

HVA-06 · Duct insulation and acoustic lining

Work stage: Duct insulation and acoustic lining
Inspection / test: Confirm specified insulation/lining product, location, support and finish are documented before concealment.
Method: Review product approval and installed configuration against coordinated drawings, schedules and manufacturer instructions.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Duct insulation inspection record
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: System ID; Ceiling / riser zone; Insulation/lining product ref.; Concealment photo / check ref.

HVA-07 · Dampers, access panels and terminal devices

Work stage: Dampers, access panels and terminal devices
Inspection / test: Check nominated dampers, access panels, grilles and diffusers are identifiable and installed at coordinated locations.
Method: Compare installed device type/location/orientation and access provision with schedules and coordinated details; record missing identification.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Duct terminal and access device register
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: System ID; Device tag / type; Room / ceiling locator; Access / coordination ref.

HVA-08 · Specified duct test record interface

Work stage: Specified duct test record interface
Inspection / test: Identify the exact test requirements and receive the required report from the project-assigned testing party.
Method: Check that submitted report identifies system/zone, method, equipment where required, criteria source, results, defects and retest/disposition references.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: Duct test report receipt and review log
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: System / zone tested; Project method / clause; Test report / date ref.; Defect / retest disposition ref.

HVA-09 · As-built, defects and mechanical handover

Work stage: As-built, defects and mechanical handover
Inspection / test: Reconcile duct installation records, marked-up layouts, open defects and required handover evidence.
Method: Check package index against contract submission schedule; identify later balancing, commissioning and equipment works as separately owned interfaces.
Acceptance condition: Project source and approved installation details identify the applicable scope, requirements and evidence for this location; record any gap or variance for assigned disposition. [Fill: Assigned performer, reviewer and external control roles] [Fill: Project inspection/testing plan and acceptance basis] [Fill: Project records and handover submission rules]
Timing / coverage: At the work stage identified by the project inspection plan; repeat when the applicable location, installation condition or controlled source changes. [Fill: Project inspection/testing plan and acceptance basis]
Responsible role: Proposed: assigned trade supervisor / quality role records the check; review and external sign-off remain with project-assigned persons acting within documented authority. [Fill: Assigned performer, reviewer and external control roles]
Control / release arrangement: Proposed internal readiness prompt only. Verify contractual notice, Hold/Witness point, release evidence and authority in project documents; this template assigns none. [Fill: Assigned performer, reviewer and external control roles]
Record: HVAC ductwork handover index
Project document reference: For this row, record the exact project document/revision/clause, drawing/sheet/detail or product instruction supporting: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules. Identify missing or conflicting sources for disposition. Topic references do not establish project adoption.
Project inputs to resolve: Assigned performer, reviewer and external control roles; Project inspection/testing plan and acceptance basis; Project records and handover submission rules
Blank record fields: Systems / zones included; As-built drawing ref.; Defect / disposition index; Submission / recipient ref.

Source notes

training.gov.au, CPCPMS3035 Install and test ducting systems
Supports ordinary building ductwork installation process and the need to identify a separate specified test/report. This plan stops at evidence handover; it does not teach refrigeration, balancing, test execution or commissioning.
Official current unit PDF inspected directly, all four pages: system requirements, materials, supports, installation/sealing, insulation, terminals, specified duct test and records.
Construction Quality Australia, How to create an Inspection and Test Plan (ITP)
Structure and record-design guidance only. It does not create project criteria, jurisdictional rules or control points.
Public industry guide; sections on sequencing activities, method, acceptance source, responsibility, control points and records. Reviewed 2026-10-07.

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